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News from the SU Office – May 2018

In this newsletter you can find information regarding SU (state educational grants) rules and other SU matters for you to take into consideration during your studies Please note that it is your responsibility to gain knowledge of and comply with the SU rules. You can find more information at su.dk and en.su.aau.dk . If you need more information regarding SU, feel free to contact the SU Office.

Last modified: 16.05.2018

Study Activity and Study Activity Control

In order to be eligible to SU you must be an active student. This means that you are allowed a delay in your study programme of no more than 6 months - equivalent to 30 ECTS points. However, if you have commenced your study programme before 1 July 2016 you are allowed a delay in your study programme of no more than 12 months - equivalent to 60 ECTS points. When you complete your Bachelor´s programme and commence a Master´s programme it is considered commencement of a new programme.

Study activity control is carried out twice a year. The number of ECTS points you have passed will be compared to the number of SU rates you have received in order to assess whether you meet the study activity requirements. If you are delayed more than you are allowed to in your study programme you will no longer be eligible to SU. When your delay no longer exceeds the acceptable delay you can once again apply for SU. If the delay is caused by sickness, your work within university boards or special circumstances it may be possible for you to have the study activity requirements reduced by applying for additional SU rates. You can find more information regarding additional SU rates here.

Please note that in case you have had an individual study plan approved by the Study Board this does not necessarily amount to you either fulfilling the SU rules regarding study activity or to you being eligible to SU. You should not forward your individual study plan to the SU Office since study plans are not approved by the SU Office. It is your obligation to ensure that you pass the required number of ECTS points compared to the number of SU rates you have received thus making sure that you fulfill the study activity requirements.

Here you can find the number of ECTS points you must pass compared to the number of SU rates you have received in order to fulfill the study activity requirements and to be eligible to SU:

SU rates received Normal progression (ECTS) Allowed delay (ECTS) Required progression (ECTS)
6 30 30 0
12 60 30 30
18 90 30 60
24 120 30 90
30 150 30 120
36 180 30 150
42 210 30 180
48 240 30 210
54 270 30 240

If you have commenced your study programme 1 July 2016 or after this date you can observe your study progression at minSU - ”Se din SU – Studiefremdrift”. For each month you can see the number of ECTS points you have achieved compared to the number of SU rates you have received and you can find information in regards to how many ECTS points you must have passed when the next study activity control is carried out.  We advise that you observe the progression of your study programme closely at minSU.

 

Remember to apply for SU for your Master’s programme if you complete your Bachelor´s programme this summer

SU is granted for a certain study programme. Your Bachelor´s programme and your Master´s programme are considered two different programmes.  

If you expect to complete your Bachelor’s programme before the end of August, and you are admitted to a Master’s programme starting 1 September, you must remember to apply for SU for the Master’s programme as from July if you wish to receive SU in the summer period (July and August). If you wish to apply for SU for your Master´s programme as from July, you can apply via MinSU 1 June at the earliest, since you can apply for SU only one month in advance. If you wish to receive SU in the beginning of July, you must apply no later than mid-June since a processing time of two weeks must be expected. It is not possible to apply for SU retroactively and for that reason you must apply for SU as from July no later than 31 July.

You are not eligible for SU during the summer if you graduate from your Bachelor´s programme in May or earlier. In this case you can apply for SU for your Master´s programme as from September.

 

If you are granted exemption to sign up for Master´s programme courses while completing your Bachelor´s programme

If you are granted exemption to sign up for Master´s programme courses while completing your Bachelor´s programme, please note that you are enrolled in the Bachelor´s programme thus eligible for SU only for the Bachelor´s programme. In this case you must prolong your Bachelor´s programme at minSU - ”Ret din SU – Forlæng uddannelse”. If you have no SU rates left for your Bachelor’s programme, you may apply for a loan “Slutlån”. Once you have completed your Bachelor’s programme, you can apply for SU for your Master’s programme.

 

If you are delayed in your Bachelor´s programme or your Master´s programme

If you are delayed in your programme, you must prolong your programme at minSU ”Ret din SU – Forlæng uddannelse”. Please note that if you hold a public transportation card “Ungdomskort” or if you receive transportation grants “kilometerpenge”,  you must re-apply for these when prolonging your programme.

 

Transportation Card “Ungdomskort” and Transportation Grants “Kilometerpenge”

Please note that you cannot hold a public transportation card “Ungdomskort” and receive transportation grants “kilometerpenge” as well.      

The Danish SU Agency has stated that it is not possible to receive transportation grants “kilometerpenge” when writing your Master thesis in collaboration with a company. This means that students who are  writing their Master thesis in collaboration with a company cannot be granted transportation grants “kilometerpenge” to cover any transportation expenses driving to and from the company.

Please note that if your circumstances change you must re-apply for transportation grants “kilometerpenge”. If you change your address or if you commence a new study programme including when your commence your Master´s programme after having completed your Bachelor´s programme, you must re-apply for transportation grants “kilometerpenge”.

It is not possible to apply for transportation grants “kilometerpenge” retroactively. This means that you can apply for transportation grants “kilometerpenge” with effect from the month in which the SU Office received your application at the earliest.

You can find more information regarding Transportation Card “Ungdomskort” and Transportation Grants “Kilometerpenge” here.

 

Questions regarding SU

You will find the answers to most of your questions at su.dk or at the AAU SU Office website en.su.aau.dk. If you have further questions regarding SU, you are welcome to contact us.

If you need to submit documentation or applications to us, please do so from your student mail to our email su@aau.dk – even if you have read in other guidelines that the documentation must be be submitted personally.

Please note: The SU Office at Aalborg University is closed weeks 29 + 30 (16-29 July 2018).

 

Kind regards,

The SU Office