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Notification of illness

This page is for you, if you need to take a break from your studies because of illness. It informs you of your opportunities to apply for exemptions, state education grant during sick leave, your possibilities for leave, and how to get restarted after illness.

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    Absence due to illness

    If you expect to be absent from your studies for a period of time due to illness, you have to notify your programme secretary and estimate how long you expect to be absent. 

    If you are unable to attend an examination due to illness, you must also notify your programme secretary of this, so you can be deregistered for the exam and registered for re-examination at a later date. You will need to submit a doctor’s certificate that documents your illness and states the expected duration of your absence from your study programme.

    Link to AAU’s study boards

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    You may need to apply for an exemption

    AAU does not require you to register for courses and examinations for 30 ECTS credits per semester.  Therefore, you will usually not need to apply for an exemption if you cannot study full time due to illness for a period of time. However, there are a few exceptions that we have listed below.

    If you were required to sign up for your current semester

    First-year students on bachelor- and professional bachelor programmes are required to register for all courses and examinations in their first two semesters (30 ECTS credits per semester). Similarly, master students who have passed all examinations apart from the master thesis are also required to register for the master thesis examination (30 ECTS credits). In these cases, AAU must grant you an exemption in order for your absence to be accepted.

    You apply for the exemption with your study board.

    Learn more about exemptions

     
    If you fall ill shortly before an exam

    If you are unable to attend an examination due to illness, you must notify your programme secretary, so you can be deregistered for the exam and registered for re-examination at a later date. You will need to submit a doctor’s certificate that documents your illness and states the expected duration of your absence from your study programme.

    If you do not earn any ECTS credits over the course of a year

    Other circumstances may also require that you apply for exemption. Please note the University’s rules on withdrawal (rules for termination of enrolment). The rules state that if you do not pass any exams during one academic year, you will be resigned from the university.

    Rules for resignation due to lack of study activity

    Additional rules may apply in your programme curriculum, such as requirements of certain courses and examinations having been passed in a particular sequence, or specific deadlines you cannot meet due to your illness. So make sure to check your curriculum and regulations if you are unable to follow your programme for an extended period.

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    Student grants during sickness absence

    If you receive student grants (SU) from the Danish State, you are also entitled to grants during your sickness absence. However, if you delay your studies for more than six months, you need to contact the SU Office at AAU to apply for additional SU grants due to your illness. In this case, you must submit a doctor’s certificate that documents your illness.  You can only receive additional grants for the period that your doctor’s certificate covers.

    Contact the SU-Office at AAU

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    Sabbatical leave or sickness absence?

    If you know that you will be absent for an an entire semester or more, you may want to apply for sabbatical leave rather than taking absence due to illness. However, if you are on sabbatical leave, you will not be eligible to participate in course activities or examinations, and you will not be eligible to receive SU grants during your leave.

    Read AAU's rules on leave

    It is always a good idea to speak with the student counsellor at your study programme to learn about the implications that leave might have for you.

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    Returning to your studies after sickness absense

    If you delay your studies because of sickness absence, you may experience that you ‘fall behind’ your fellow students and the courses offered by your programme. We recommend that you meet with the student counsellors at your programme to plan how you continue your studies.  They will assist you in making a schedule for your future semesters. 

    Find your programme's student counsellor