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Student exemptions

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    If you need to apply for an exemption

    It is possible for us to grant exemptions for nearly all rules concerning programme conditions at the university.

    Below, you can see who to contact for common types of exemptions.

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    WHAT CAN YOU APPLY FOR AN EXEMPTION FROM?

    Here you can see the most common types of exemptions. The office you need to contact depends on:

    • What you are applying for an exemption from
    • Which faculty your programme belongs to:
      The Faculty of Engineering and Science (ENG)
      The Technical Faculty of IT and Design (TECH)
      The Faculty of Medicine
      The Faculty of Humanities
      The Faculty of Social Sciences
    Exemption type Send your application for exemption to:
    Exam attempts and exam conditions ENG, TECH, MEDICINE HUMANITIES SOCIAL SCIENCES
    Additional exam attempt (4th and 5th time), other special examination conditions The Study Board The Study Board (addressed to the head of studies) The Study Board (addressed to the head of studies)
    First year exams ENG, TECH, MEDICINE HUMANITIES SOCIAL SCIENCES
    Postponement of exams that take place during the first year of a programme The Study Board The Study Board (addressed to the chariman of the study board) The Study Board Secretary
    Postponement of deadlines for passing exams in the first year of a programme The Study Board

    The Study Board (addressed to the chariman of the study board)

    The Study Board Secretary
    Postponement of other deadlines ENG, TECH, MEDICINE HUMANITIES SOCIAL SCIENCES
    Deadline for withdrawal of exam registration The Study Board No exemption is granted The Study Board Secretary
    Deadline for exam registration The Study Board The Study Board (addressed to the chairman of the study board) The Study Board Secretary
    Deadline for handing in written assignments/papers, including Master’s theses The Study Board The Study Board (addressed to the chairman of the study board) The Study Board
    Exemption from the time frame that, for some programmes, is stipulated in the curriculum as the deadline for passing all programme requirements The Study Board The Study Board (addressed to the chairman of the study board) The Study Board Secretary
    Other types ENG, TECH, MEDICINE HUMANITIES SOCIAL SCIENCES
    Exemption to register for subjects in a Master’s programme before successfully completing a Bachelor’s programme Write to masteradmission@aau.dk Write to masteradmission@aau.dk Write to masteradmission@aau.dk 
    Exemption from termination of enrolment due to lack of participation The Study Board Secretary The Study Board Secretary The Study Board Secretary
    Other than the above The Study Board Secretary The Study Board Secretary The Study Board Secretary

     


     

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    What must be included in an application for Exemption?

    There are three basic types of information that must always appear in an application for exemption: WHO, WHAT and WHY.

    WHO is applying for an exemption

    In order to process an application for exemption, it is a prerequisite that it is clearly indicated who the applicant is. Besides name (full name) you should always – to facilitate processing – provide your CPR number, study programme, semester and email address. It is also important that you send your application for exemption from your AAU Student mail, as all written communication between you and AAU must be secure.

    WHAT is being applied for

    The recipient of your exemption application generally does not know what you are applying for. To avoid doubt, it is very important that you clearly specify this information.

    WHY is an exemption being applied for

    An exemption is a release from the normal rules and you can only be granted an exemption if there are unusual circumstances. The unusual circumstances must relate to the individual student, such as the student’s own illness or illness in the immediate family or other personal unusual circumstances which are not due to a lack of academic ability. Therefore, the application must always include an explanation of why the exemption is necessary.

    The explanation you provide matters. Depending on what type of exemption you are applying for, the explanation must as a rule include information on:

    • Why it is necessary to apply for an exemption. For instance, what is the reason you did not pass the exam in your first three attempts?
    • A reasonable account of how an exemption can remedy the problem. For example, how can you pass your exam at a fourth attempt?

    Academic ability will not be taken into account when the university assesses if circumstances are extraordinary. However, it can be an advantage in relation to your continued course of studies to have a curriculum drawn up, but the university is not allowed to take it into consideration when assessing whether to grant an exemption for further examination attempts.

    It is important that you elaborate your application for exemption and make sure it is specific and well-founded.

    Always remember to attach documentation to the possible extent, for instance medical reports.

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    DEADLINES

    There are rarely specific deadlines for exemption applications. In certain cases, however, exemptions will be a prerequisite for further study and therefore you should generally always submit the application as soon as possible so you can clarify your situation at the university.

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    Need to know more?

    If you have doubts concerning your options or rights, feel free to contact your study secretary or faculty office. 

    The faculty of engineering and science, the technical faculty of it and design, the faculty of medicine

    Aalborg Universitet
    Niels Jernes Vej 10
    9220 Aalborg Øst
    Tlf.: 9940 7383
    E-mail: tns-klager@aau.dk 

    the faculty of humanities, the faculty of social sciences

    Aalborg Universitet
    Fibigerstræde 5
    9220 Aalborg Øst
    Tlf.: 9940 9608
    E-mail: humsamf-eksamensklager@adm.aau.dk