If you need to apply for an exemption
WHAT CAN YOU APPLY FOR AN EXEMPTION FROM?
Here you can see the most common types of exemptions. The office you need to contact depends on:
- What you are applying for an exemption from
- Which faculty your programme belongs to:
The Faculty of Engineering and Science (ENG)
The Technical Faculty of IT and Design (TECH)
The Faculty of Medicine
The Faculty of Humanities
The Faculty of Social Sciences
Exemption type Send your application for exemption to: Exam attempts and exam conditions ENG, TECH, MEDICINE HUMANITIES SOCIAL SCIENCES Additional exam attempt (4th and 5th time), other special examination conditions The Study Board - find deadlines in Exam policies and procedures at AAU The Study Board (addressed to the head of studies) - find deadlines in Exam policies and procedures at AAU The Study Board (addressed to the head of studies) - find deadlines in Exam policies and procedures at AAU First year exams ENG, TECH, MEDICINE HUMANITIES SOCIAL SCIENCES Postponement of exams that take place during the first year of a programme The Study Board The Study Board (addressed to the chariman of the study board) The Study Board Secretary Postponement of deadlines for passing exams in the first year of a programme The Study Board
The Study Board (addressed to the chariman of the study board)
The Study Board Secretary Postponement of other deadlines ENG, TECH, MEDICINE HUMANITIES SOCIAL SCIENCES Deadline for withdrawal of exam registration The Study Board No exemption is granted The Study Board Secretary Deadline for exam registration The Study Board The Study Board (addressed to the chairman of the study board) The Study Board Secretary Deadline for handing in written assignments/papers, including Master’s theses The Study Board The Study Board (addressed to the chairman of the study board) The Study Board Exemption from the time frame that, for some programmes, is stipulated in the curriculum as the deadline for passing all programme requirements The Study Board The Study Board (addressed to the chairman of the study board) The Study Board Secretary Other types ENG, TECH, MEDICINE HUMANITIES SOCIAL SCIENCES Exemption to register for subjects in a Master’s programme before successfully completing a Bachelor’s programme Write to firstname.lastname@example.org Write to email@example.com Write to firstname.lastname@example.org Exemption from termination of enrolment due to lack of participation The Study Board Secretary The Study Board Secretary The Study Board Secretary Other than the above The Study Board Secretary The Study Board Secretary The Study Board Secretary
What must be included in an application for Exemption?
There are three basic types of information that must always appear in an application for exemption: WHO, WHAT and WHY.
WHO is applying for an exemption
In order to process an application for exemption, it is a prerequisite that it is clearly indicated who the applicant is. Besides name (full name) you should always – to facilitate processing – provide your CPR number, study programme, semester and email address. It is also important that you send your application for exemption from your AAU Student mail, as all written communication between you and AAU must be secure.
WHAT is being applied for
The recipient of your exemption application generally does not know what you are applying for. To avoid doubt, it is very important that you clearly specify this information.
WHY is an exemption being applied for
An exemption is a release from the normal rules and you can only be granted an exemption if there are unusual circumstances. The unusual circumstances must relate to the individual student, such as the student’s own illness or illness in the immediate family or other personal unusual circumstances which are not due to a lack of academic ability. Therefore, the application must always include an explanation of why the exemption is necessary.
The explanation you provide matters. Depending on what type of exemption you are applying for, the explanation must as a rule include information on:
- Why it is necessary to apply for an exemption. For instance, what is the reason you did not pass the exam in your first three attempts?
- A reasonable account of how an exemption can remedy the problem. For example, how can you pass your exam at a fourth attempt?
Academic ability will not be taken into account when the university assesses if circumstances are extraordinary. However, it can be an advantage in relation to your continued course of studies to have a curriculum drawn up, but the university is not allowed to take it into consideration when assessing whether to grant an exemption for further examination attempts.
It is important that you elaborate your application for exemption and make sure it is specific and well-founded.
Always remember to attach documentation to the possible extent, for instance medical reports.
There are rarely specific deadlines for exemption applications. In certain cases, however, exemptions will be a prerequisite for further study and therefore you should generally always submit the application as soon as possible so you can clarify your situation at the university.
The procedure and deadlines for exemptions may vary from study programme to study programme. Therefore, examine the rules and procedures of your study programme, and if necessary, ask your study board.
Need to know more?
If you have doubts concerning your options or rights, feel free to contact your study secretary or study board.