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Information from the SU Office, December 2018

Last modified: 07.12.2018

In this letter you can find information regarding SU (state educational grants) rules and other SU matters for you to take into consideration during your studies.

Please note that it is your responsibility to gain knowledge of and comply with the SU rules. You can find more information here on this website and on at su.dk. If you need more information regarding SU, feel free to contact the SU Office.

Study activity and study activity control

In May 2018, all students at Aalborg University received a letter from the SU Office in which you could find information regarding study activity and study activity control. However, the study activity control that was carried out this autumn showed that it is necessary that we bring information regarding study activity and study activity control to our students once again.  

In order to be eligible to SU you must be an active student. This means that you are allowed a delay in your study programme of no more than 6 months - equivalent to 30 ECTS points. However, if you have started your study programme before 1 July 2016, you are allowed a delay in your study programme of no more than 12 months - equivalent to 60 ECTS points. Study activity control is carried out twice a year. The number of ECTS points you have passed will be compared to the number of SU rates you have received in order to assess whether you meet the study activity requirements. If you are delayed more than you are allowed to be in your study programme, you will no longer be eligible to SU. When your delay no longer exceeds the acceptable delay you can once again apply for SU. If the delay is caused by sickness, your work within university boards or special circumstances, it may be possible for you to have the study activity requirements reduced by applying for additional SU rates. You can find more information regarding additional SU rates here (site in Danish).

Here you can find the number of ECTS points you must pass compared to the number of SU rates you have received in order to fulfill the study activity requirements and to be eligible to SU:

SU rates received Normal progression (ECTS) Allowed delay (ECTS) Required progression (ECTS)
6 30 30 0
12 60 30 30
18 90 30 60
24 120 30 90
30 150 30 120
36 180 30 150
42 210 30 180
48 240 30 210
54 270 30 240

It is your obligation to ensure that you pass the required number of ECTS points compared to the number of SU rates you have received thus making sure that you fulfill the study activity requirements. Please note that in case you have had an individual study plan approved by the Study Board this is not tantamount to you fulfilling the SU rules regarding study activity or to you being eligible to SU. You should not forward your individual study plan to the SU Office since study plans are not to be approved by the SU Office.

If you have started your study programme 1 July 2016 or after this date, you can observe your study progression at minSU - ”Se din SU – Studiefremdrift”. For each month you can see the number of ECTS points you have achieved compared to the number of SU rates you have received, and you can find information in regards to how many ECTS points you must have passed when the next study activity control is carried out.  We advise that you observe the progression of your study programme closely at minSU.

Being a student and having a child –  parental SU rates (“fødselsklip”)

Being a student and having a child you can apply for parental SU rates (“fødselsklip”). Mothers are entitled to 12 parental SU rates, and fathers are entitled to 6 parental SU rates. Parental SU rates amount to the same as ordinary SU rates, and parental SU rates can be granted in 3 different ways or as combinations of these ways:

  • Single parental SU rates (1 parental SU rate per month – no study activity requirements)
  • Double parental SU rates (2 parental SU rates per month – no study activity requirements)
  • Or mixed SU rates (1 parental SU rate + 1 ordinary SU rate per month – study activity is required)

Parental SU rates can be paid to mothers from two months before estimated child birth – and to fathers from the month of estimated child birth.

You can apply for parental SU rates no earlier than one month before you wish the payment to take place. You must fill in the application for parental SU rates at “minSU” (”søg SU – fødselsklip”). Having filled in the application at minSU you must afterwards make sure to send the receipt showing that you have applied for parental SU rates from your AAU mail to su@aau.dk or deliver it in person to the SU Office – in both cases accompanied by documentation showing that you are going to be/have become a parent. Your application has not been completed until the SU Office has received the above mentioned receipt and documentation. Please note that the receipt and documentation must be submitted to the SU Office within 3 weeks (21 days) from the on-line application date in order for your application to be considered received on the on-line application date. If you fail to submit the receipt and documentation within 3 weeks from the on-line application date, your application will be considered received on the date the SU Office receives the receipt and documentation. instead of the on-line application date. This may be of importance since it is not possible to apply for parental SU rates retroactively.  

The SU Office will not automatically receive notice of you having filled in an application for parental SU-rates in “minSU”. Regrettably, some students fail to notice that the receipt showing that they have applied for parental SU rates in “minSU” accompanied by the required documentation showing that they are going to be/have become a parent must be submitted to the SU Office. Consequently, their applications are not completed and will not be processed.  It is therefore important that you make sure to submit the receipt and documentation to the SU Office in order for us to process your application.

If you start a new educational programme you may risk losing the right to parental SU rates. Please contact the SU Office for more information.

Please note that there are important differences between formal leave of absence and parental absence. If you wish to continue receiving SU (including parental SU rates/mixed SU rates), you should not apply for leave of absence (formal leave of absence through Stads Self Service) since you are not entitled to SU while being on formal leave of absence. Instead you should contact your study secretary in order to arrange for parental absence. You can find more information regarding differences between parental absence and formal leave of absence here

Deadlines for approving your SU loan schemes

SU loan for 2018: Deadline for approving your loan scheme for SU loan 2018 in “minSU” is 15 December 2018. In case you fail to approve your loan scheme in due time, you can no longer complete your application for SU loan 2018.

SU loan for January 2019: In order for you to receive the SU loan on 1 January 2019 you must approve your 2019 loan scheme in “minSU” no later than 16 December 2018. If you approve your 2019 loan scheme after 16 December 2018, you will receive the loan, only later than 1 January 2019.

New SU payment system from 1 January 2019

From 1 January 2019 all SU payments  will take place through a new SU payment system. Consequently, all payments must be separated, and it will no longer be possible to net different SU payments.  

One of the consequences of this is that in case you change your study programme, SU will not automatically be transferred to your new study programme, since SU has been given to a specific study programme. If you change study programme or educational institution (university), you must reapply for SU, SU loan and any other additional SU payments as soon as possible and in due time. If you start a new programme in a month for which you have already received SU to another programme, you will be asked to pay back the SU received this month due to the fact that the SU for this month was given to your former programme, and the new SU payment system does not allow netting of SU payments. For instance, if you change into a new programme in the beginning of September, you will be asked to pay back the SU you have already received by the end of August for September, because this SU payment was given to your former programme. Instead you must make sure to reapply in due time for SU as from the first month of the new programme – in this case September -in order for you not to lose SU for September. Please note that you cannot apply/reapply for SU retroactively.          

Transportation Card “Ungdomskort” and Transportation Grants “Kilometerpenge”

You can apply for a public transportation card “Ungdomskort” and in special cases transportation grants “kilometerpenge”. You can find more information regarding public transportation card “Ungdomskort” and transportation grants “kilometerpenge” here (site in Danish).

Special Educational Support (”SPS”)

If you have a disability -  a physical or a mental disability, or if you are dyslexic you can apply for special educational support (”SPS”). Different facilities or perhaps a mentor can be granted with the purpose of meeting your specific needs in regards to studying.  

Would you like to hear more about special educational support (”SPS”) feel free to contact the SU Office. Your enquiry will of course be considered confidential.

Questions regarding SU

You will find the answers to most of your questions at su.dk or at the AAU SU Office website en.su.aau.dk. If you have further questions regarding SU, you are welcome to contact us.

Will you be submitting documentation or an application to the SU Office you are most welcome to send this from your AAU mail to su@aau.dk , - also if the guidelines ask you to hand it in to the SU Office.

 

Please note! The SU Office is closed from 22 December 2018, and we open again on 3 January 2019.

We wish you a merry christmas and a fulfilling new study year in 2019.

Kind regards,
The SU Office
Aalborg University